CITGO Petroleum Corporation

  • Accounts Payable Supervisor - Hydrocarbon

    Requisition #
    2018-4833
    City
    Houston
    State
    Texas
    # of Openings
    1
  • Note

    Employer will not sponsor visas for position

    Job Summary

     

    Review all processes related to the receipt, routing, and posting of hydrocarbon invoices to ensure the on-time payment of all invoices. Provide process review feedback to the Corporate Accounts Payable Supervisor, as well as other relevant stakeholders, to improve the posting of hydrocarbon invoice data into SAP.  The process review will be used as the basis for performance enhancements and process improvements for all hydrocarbon invoice postings.

     

    Perform analysis and reconcile data from various data sources (SAP, CSL, T4, pipeline tickets, marine inspection reports, scheduler’s reports, etc) to verify CITGO has been billed per the proper terms and conditions. Coordinate activities of AP personnel, schedulers, marine transportation, Master Data, Contract Administration and CITGO product suppliers to manage the daily payment processes for Light Oil Inventory Accounting.

     

    Provides analytical support for the Treasury cash flow forecast. Be the expert for CITGO when it comes to processing hydrocarbon invoices for payment as well as analyze issues that arise.  Power user for A/P Processors and super-critical personnel for BCP.  This position has a key role in the new Trade Capture System which will place additional responsibilities as well as position experience requirements.

    Minimum Qualifications

    • College Degree in Finance or Accounting preferred.
    • SAP, Microsoft Office, extensive Excel experience, including pivot tables and vlookup.
    • The minimum number of years of job related Accounting experience required by this job is 5 years with a Bachelor's degree and 10 years in lieu of degree, with High School Diploma.

    Job Duties

     

    • Provide functional leadership to 3 A/P processors, analyze and resolve escalated conflicts, and coordinate workflow to make sure invoices are paid timely while following CITGO’s policies and procedures.

     

    • Perform analysis and reconcile the data from various data sources to confirm validity of third party billings to CITGO. Provide assurance that third party billings meet the terms of the original agreement and CITGO’s GT&Cs. Coordinate resolution of identified discrepancies with Schedulers, Traders, Marine Inspection personnel, CITGO AP, and product suppliers to expedite the payment process and ensure accuracy and timeliness, resolving invoicing problems. Provide analytical support for the Treasury cash flow forecast. Analyze controls in place to record proper payments in proper periods and represent Accounts Payable in process improvement teams for the Controller’s group.

     

    •  Evaluate end-to-end invoice posting process for hydrocarbon invoices and propose value-added process improvements to streamline the posting of critical, time-sensitive invoices. Work with relevant stakeholders across departments to streamline process, not just for A/P, but for all stakeholders.

     

    • Establish goals and objectives and set performance criteria for hydrocarbon A/P Processors. Communicate with internal and external customers to resolve invoicing problems. Coordinate and analyze data for reconciliations and reports for management.   Be the expert for CITGO when it comes to processing hydrocarbon invoices for payment.

     

    • Train, develop, set performance, measures, and establish priorities. Delegate tasks for most efficient completion. Evaluate performance; perform yearly appraisals with Light Oils Accounting and Renewable Fuels Accounting Supervisor. Review candidates to fill vacancies, adjust staffing as workflow changes. Run and analyze metrics on activities of invoice processors to determine process improvements and deficiencies.

     

    • Provide timely analysis on payment information to the cash forecaster. Provide variance analysis as it deals with A/P invoices to cash forecaster.

     

    • Coordinate and analyze all A/P invoice processing activity and provide management reports detailing activity, account balances etc. Resolve invoice discrepancy issues via conversations with vendor counterparty and supply personnel.

     

    • Coordinate with internal and external auditors. Provide reports, documents, explain procedures; demonstrate functions to the satisfaction of the auditors. Perform special projects at the request of the Corporate Accounts Payable Supervisor.

     

     

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