CITGO Petroleum Corporation

  • Administrative Assistant - Financial Services

    Requisition #
    2018-5025
    City
    Lake Charles
    State
    Louisiana
    # of Openings
    1
  • Relocation

    Relocation Benefits are not available for this position.

    Note

    Employer will not sponsor visas for position

    Job Summary

    Responsible for providing support for departmental functions through general administrative tasks. Performs routine and repetitive duties independently and according to established procedures and practices. Performs more complex assignments with limited supervision.

     

    Duties include developing presentations, preparing reports on spreadsheet applications from various databases and correspondence, maintaining attendance and vacation records, arranging meetings, coordinating departmental functions with other departments, distributing departmental mail, reports, faxes, other materials, ordering office supplies, monitoring telephone traffic, answering and responding to telephone calls and inquiries, maintaining and updating filing systems, and serves as backup to the other administrative support staff.

     

    May be asked to analyze reports for management reporting. Serve as key department contact with various outside parties such as customers, suppliers, regulatory agencies, industry trade associations, and the general public.

     

    Additional Job Responsibilities:

    • Provide general administrative support to department manager and supervisors, maintain vacation and other time-off records for department employees, schedule meetings, distribute mail and other materials, order office supplies, maintain filing systems, manage use of pool cars, and maintain all registrations and inspections for vehicles
    • Prepare reports and assist with special projects from various databases using Microsoft Office including Word, Excel, PowerPoint, and Access
    • Assist in preparing expense reports for Financial Services employees 
    • Serve as Procard Site Coordinator, responsible for assisting with completing procard expense forms
    • Generate and distribute SAP reports and enter data into SAP as needed

     

    Minimum Qualifications

    • High school diploma or equivalent; college degree preferred
    • Minimum of four (4) years administrative or related experience
    • Proficient use of Microsoft Office Suite: Word, Excel, PowerPoint, Access as well as SAP and other general software and office equipment
    • Valid Driver's License required
    • Candidates must be able to obtain a TWIC (Transportation Worker Identification Credentials Card) 

    Eligibility Requirements:

    The Maritime Transportation Security Act requires all persons who will need unescorted access to a regulated facility to have a valid Transportation Worker Identification Credential (TWIC), issued in accordance with the rules established by the United States Coast Guard and the Transportation Security Administration. Candidates selected for employment must meet eligibility criteria to obtain a TWIC card. 

    The following link lists the eligible criteria for all persons trying to obtain a TWIC card http://www.tsa.gov/assets/pdf/immigration_eligibility.pdf

    To obtain more information on the Transportation Worker Identification Credential (TWIC), please visit the Transportation Security Administration’s website http://www.tsa.gov/what_we_do/layers/twic/twic_faqs.shtm

     

    (Equal Opportunity Employer)

     

    For consideration, resumes must be submitted online by midnight August 15, 2018.

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